Introverts are best understood to be shy individuals that prefer spending time alone and taking a significant amount of time to open up to others.
Introverts are also people who prefer working alone and are often unable to delegate tasks effectively to their peers or their subordinates. Being an introvert at the office can become mentally frustrating, and therefore I have compiled a list of things that introverts can do to delegate tasks more effectively.
Delegation is essential, and it can be well understood to be a key to maximizing productivity and also helping keep you sane because your workload may become arduous. You simply cannot manage everything, and for the sake of your own mental health, you should delegate tasks to your workers.
1. Establish A Priority System
Getting a proper priority system in place can help you streamline your delegation process. You can categorize your tasks based on the level of importance they hold and the impact they have.
Functions that have a high priority should be done by you, whereas tasks that have a relatively low priority need to be done by someone else.
Giving someone else a high effort and low skill task will save a lot of your time, and it will also help you focus on projects that matter. Even if the person messes up, you do not need to worry too much because the task does not hold that much importance and you can always demand revisions, as well as show them how the job needs to be done.
2. Correspond Via Email
While most introverts struggle with socializing and explaining each task personally and in detail, one breakthrough you can make is by delegating by email. Think through all of your emails and draft them in detail.
Carefully thought out emails are very useful in addressing questions people might have about the process.
Emails also add a touch of professionalism, and they also serve as a way of documenting correspondences, which tends to make people more likely to respond quickly to tasks. You can also use the help of scheduling apps that can help you keep track of everyone’s progress in real-time.
Additionally, you can communicate clearly in emails about any special instructions or strict deadlines that you want to emphasize. The details included will also help you in bridging any communication gaps if possible.
3. Go Out of Your Comfort Zone
To get your tasks delegated effectively, you will need to go out of your comfort zone. Don’t be afraid to verify or follow up with your employees on their progress. Now I understand that this is easier said than done, but you need to make efforts through which you can ensure good quality of work.
Employees have to establish a track record of trust, proficiency, and efficiency before you give them greater leeway.
Give positive feedback to your workers when they have done a good job, and constructive criticism when they have fallen short of expectations. Constant interaction will help your workers stay motivated.
You can also offer public praise to let your workers know that they are doing a good job. While doing this might be difficult as it requires you to interact more, it is incredibly essential as it helps boost employee motivation.
A person of few words can be as effective as those who are long-winded.
Some employees work better on specific tasks, whereas other employees work better on alternative tasks. You will only be able to figure that out once you communicate with your workers and delegate tasks based on their individual skillset.
Once you can figure out their strengths, then you will be able to delegate tasks to them much more quickly and much more efficiently.
4. Establish a System
For introverts, having a methodical process, workflow is much more comfortable, and it is also much more convenient. A system ensures that your workers don’t need guidance from you on every step of the way.
Workers can check-in within your system to know the current status. For larger teams working under you, they can also coordinate between themselves and help each other out.
Through this process, you can also single out the high performers to know which employees can work alongside you. You can then delegate tasks to your top-performing employees that have a higher level of seriousness and responsibility.
The more responsible an employee, the more you will be able to trust them, and be able to open up to them gradually. As someone who likes to work alone, you will also be required to open up a little and put some trust in your workers because at most times you will simply not be able to accomplish all the tasks on your own.
5. Try Teaching Your Employees New Skills
While this may be the most challenging task of all for an introvert, you have to be artful enough to teach new employee’s skills that can help them make valuable inroads in their work.
You can encourage your workers to enroll in online courses through which they can acquire new skills, or you can delegate some time each day to teach an employee a new skill individually and tailor-made to his or her needs.
Group training might be difficult to conduct for you; therefore, personalized coaching can be your best bet, and personalized training can help you focus on training one employee at a time. The end result will always be better, and your employees will also have a higher retention ratio as well.
Being an introvert can cause you significant problems in the workspace, and it can also place you in challenging positions as well. There is naturally no simple solution, but you can definitely work your way around to come out with favorable results.
Effectively delegating tasks while being an introvert that enjoys working in solitude can be a challenging task. You will have to take small steps outside of your comfort zone to be able to assign roles to your employees better, as well as improve your team’s communication and coordination skills.
Ultimately, as a self-starter, you will combine the skills that are most natural for you with the skills necessary for self-actualization. This amalgamation reflects the best that you have to offer.
Related: Are You a Strategist?
Conti, G. (n.d.). How to delegate tasks effectively (and why it’s important). Focus. Retrieved from: https://www.meistertask.com/blog/delegate-tasks-effectively.
Demers, J. (2015, May 7). 7 strategies for delegating better and getting more done. INC. Retrieved from: https://www.inc.com/jayson-demers/7-strategies-to-delegate-better-and-get-more-done.html.
Tracy, B. (n.d.). How to delegate the right tasks to the right people: Effective management skills for leadership success. Brian Tracy International. Retrieved from: https://www.briantracy.com/blog/leadership-success/how-to-delegate-the-right-tasks-to-the-right-people-effective-management-skills-for-leadership-success.